Select a page

Event Planning Guide

Catering/Food Set-up Contact Information Room Reservation Contact List Room, Table, & Chair Arrangements Audio & Visual Needs Room Decor (flowers, candles, music, religious displays, etc.) Visitor Parking Off-Campus Groups Using Campus Facilities Emergency Contact Information Tent Rental Campus Smoking Policy When to Notify the President's Office, University Police Department or the Publications Office Fund Raising Policies
Catering/Food Set-up Contact Information
Who do I call to order food for either pick-up or delivery?

 

Full Set-up & Delivery

ASC Catering is dedicated to creating the perfect menu and style for your event.  To create your exquisite menu, and fashion your matching linens and place settings please contact ASC Catering at 607-753- 4626.

Pick-up Service

Taste to Go is easy to order, easy to enjoy and easy on your budget!
We package Taste to Go orders so that you can easily pick them up and transport them to your event Monday-Friday 8:00am-4:00pm.

Back to top
Room Reservation Contact List
Who do I call to reserve a room on campus, to reserve the Alumni House or to reserve the Beard Building?

SUNY Cortland staff and students CLICK HERE to reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at 607-753-2321 press 1 for the department secretary.

Prior to ordering catering services,  call the person who schedules the room to confirm it is available (see the list below). Fill out the College Facilities Request Form and send it to scheduling person.  Make sure you get a signed confirmation back. 

Park Alumni House
Lynne Parks ’68 SUNY Cortland Alumni House
29 Tompkins St., Cortland, NY
The house can accommodate up to 175 for a mingling reception. A fee may apply for use.
Alumni Association Board of Directors’ Solarium accommodates 30-40, Jean M. Dunlavey ’64 Pub accommodates 35-50, Living Room accommodates 15, The Goodale Library accommodates 6, Nu Sigma Chi Class of ’68 Dining Room accommodates 12-25
Rich Coyne--------------------------753-1561
 
Brockway Hall Jacobus Lounge
accommodates 8-120
Mavis Lefever, campus activities and Corey Union---------------2321
 
Corey Union
Exhibition Lounge accommodates 150, Fireplace Lounge accommodates 75, Function Room accommodates 500-720 Rooms 204-208 accommodate 50, Room 209 accommodates 25, Rooms 301-303 accommodate 30, Rooms 305-306 accommodate 25
Mavis Lefever campus activities and Corey Union---------------2321
 
Main Street SUNY Cortland
Room 202,
accommodates 40
Room 203
accommodates 40
Adam Megivern------------------------------------4270
 
Park Center Hall of Fame Room
accommodates 50-130
Jesse Adams, sports facilities---------------------4229
Stadium Complex
Jesse Adams, sports facilities---------------------4229

 

Back to top
Where can I get a College Facilities Request Form?

If off campus contact Campus Activities at (607) 753-2321.  Corey Union, Room 406

 

Back to top
Room, Table, & Chair Arrangements
What do I do to arrange for tables, chairs, etc.?

SUNY Cortland staff and students CLICK HERE to reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at 607-753-2321 press 1 for the department secretary.

In the Special Services/Arrangements section of the College Facilities Request Form indicate the following information:

  • the number of chairs, tables, coat racks, and waste basket needed
  • if you need a piano, blackboard, podium with sound, risers, and any other items

On the College Facilities Request Form draw a diagram of your room set-up.

Call the supervising janitor in charge of setting up your room to confirm your room arrangement.  The Faculty Staff Directory contains a complete list of supervising custodians by building.  In the pdf document search custodians. 

On the day or your event, show-up early to check your room set-up.

Back to top
Audio & Visual Needs
How do I arrange for Audio & Visual equipment?

SUNY Cortland staff and students CLICK HERE to reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at 607-753-2321 press 1 for the department secretary.

Building  
Corey Union & Brown Auditorium, Old Main Fill out the Audio Visual Requests section of the College Facilities Request Form.  Contact Campus Activities at (607) 753-2321 one week prior to your event to confirm your equipment reservation.
All Other Buildings on Campus Fill out the Audio Visual Requests section of the College Facilities Request Form.  Contact Classroom Media Services at (607) 753-4799 to reserve your equipment. One week prior to your event call to confirm your equipment reservation.

 

Back to top
What kind of equipment can I reserve?

Available Rentable Electronics

 
Audio
Cassette Player
CD Player
Microphone
Podium with Sound
Sound System
 
Graphics Display
Computer
Easel
Podium
PowerPoint Projector
Risers
Screens
 
Video
DVD Player
Large Screen TV
Movie Projector
Opaque Projector
Overhead Projector
Slide Projector
TV
VCR
Extension Cords
Back to top
Who do I call to arrange to have music played?

Contact/ Website

Philly C’s DJ Service 607-745-3078

wedj.com

 

  

Back to top
Room Decor (flowers, candles, music, religious displays, etc.)
Who do I call for flowers?

Flowers

The décor of your venue is important to the overall feel to your conference or meeting.  If it's flowers you require, contact Jason at The Cortland Flower Shop 607-756-7569 or Sarah White at WildFlowers 607-844-3597.


Decor

For other décor needs such as wall hangings, open flame candles, music and religious displays please contact Campus Activities at (607) 753-5574 and refer to the College Hand book:
 
440.08 DECORATIONS
Scotch tape, masking tape, thumbtacks, and staples are not permitted to be
adhered to walls and/or windows in any campus facility. All decorations must be
of fireproof materials. Exits must be kept cleared and fire prevention regulations
followed.
A. All publicity, posters, displays, public announcements, etc. must be approved
by the director of Corey Union and conferences. Unauthorized posters will be
removed.
B. All advertisements by commercial businesses or through commercial
businesses must fall within the guidelines of the College’s advertising policy
(Section 481.05).
C. Campus organizations may not advertise social events that indicate drinks
are free, sold at reduced prices, or otherwise appear to encourage unlimited or
excessive drinking.

 

Back to top
Visitor Parking
Who do I call to arrange for visitor parking?

Contact the University Police Departmet.  Click Here for Instructions

 

Back to top
Off-Campus Groups Using Campus Facilities Emergency Contact Information
Who do I call if there is an emergency?

Call University Police 

From a campus phone dial 2111.
From a cell phone dial (607) 753-2111

EMERGENCY CONTACT BUILDING ADMINISTATORS
Building Administrator Extension
Academic/Operations Buildings
Main Street SUNY Cortland Adam Megivern x4270
Bowers Hall John Sternfeld x2410
Brauer Education Center Jack Sheltmire x5487
Brockway Hall Ray Franco x2518
Chemical Management Facility Amy Twiss x2981
Corey Union Michael Whitlock x2321
Cornish/Education/Van Hoesen Andrea Lachance x2706
Dowd Fine Arts Center Charles Heasley x4190
Heating Plant William Robertson x2121
Hoxie Gorge Larry Klotz x2709
Lusk Field House Jesse Adams x4229
McDonald Building Regina Grantham x5037
Memorial Library Gail Wood x2221
Miller Building Mark Yacavone x4711
Moffett Building Bonni Hodges x4225
Neubig Hall Bill McNamara x2424
Old Main Bruce Mattingly x4321
Outdoor Education Center Jack Sheltmire x4784
Park Center Jesse Adams x4229
Service Group/Commissary Tim Slack x2101
Sperry Center Lisa Kahle x5793
Stadium Complex Jesse Adams x4229
Studio West Jeffrey Lallas x2214
Winchell Hall Daniel Sidebottom x2501
Residence Halls
Alger Hall Charee Grover x4156
Bishop Hall Heidi Morton x4157
Cheney Hall Sean Sherwood x4150
Clark Hall Amanda Anderson x4153
DeGroat Hall Robyn McMicken x4151
Fitzgerald Hall Jesse Kimmerle x4152
Glass Tower Rachael Forester x4165
Hayes Hall Owen Conklin x4155
Hendrick Hall Pat Woodward x4160
Higgins Hall Cheri Skipworth x4159
Randall Hall Janelle McAllister x4154
Shea Hall Steve Canals x4158
Smith and Casey Tower Sarah Unruh x4161
West Campus Apartments Calvin Ruthven x4164
Whitaker Hall Amber Wade x4163

 

Back to top
Tent Rental
Who do I contact to rent a tent?

ASC Catering Office 753-4626
Gary Michales 753-7174
Hillside Tent Rentals 749-8839

 

Back to top
Campus Smoking Policy
Where are the designated smoking areas on-campus

The State University of New York College at Cortland is a tobacco-free campus. Use of tobacco products  is strictly prohibited in all campus buildings including the Outdoor Education Center at Raquette Lake, on the grounds, and in all motorized fleet vehicles.

 

 

 

 

Back to top
When to Notify the President's Office, University Police Department or the Publications Office
Should I notify the President's office, UPD, Registrar's Office, or the Publications Office about my event?

If this is an academic event, contact the Registrar's office at (607) 753-4702.

 

Back to top
Fund Raising Policies
What are the campus fund raising policies for all groups?
Back to top