Employee Resources
Need Help?
The following resources are available for ASC employees.
If you are an ASC manager, please visit the Managers' Resources page for additional information.
ASC Student Employee New Hire
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Paperwork to Print
New Student Employee PDF Forms to print, complete, and bring to Winchell Hall. Must have adobe reader to open the file. -
Powerpoint for completing New Student Employee Paperwork
Review this powerpoint to answer all your questions about how to complete the New Student Employee forms. You must have Microsoft Powerpoint or download the free Powerpoint viewer. http://www.microsoft.com/download/en/confirmation.aspx?id=13
ASC Work Order Systems
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Technology Work Order System
request replacement, repair, or movement of technology -
Maintenance Work Order System
Request repair, replacement, or movement of equipment or facilities
Campus Resources
- Tobacco-Free Policy by January 1, 2013
- Annual Campus Safety and Crime Report
- SUNY Cortland Directory
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SUNY Cortland Academic Calendar
This is a calendar for academic classes -
NY Alert Notification
Sign up to receive email and cell phone alerts for SUNY Cortland and surrounding areas - WebMail for non-MRD users
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University Police
Blue light phone map,Crime Alerts, Sex offender registry, crime reports, parking regulations, and silent witness reports - Fitness Centers
Employee Assistance Programs
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NYS-balance
Employee assistance program that makes your life less complicated with support from NYS-balance.
User name: NYS Password: Balance or call 866-320-4760 -
ASC Family Fund
Assisting ASC employees who experience unexpected financial hardships. -
Guardian WorkLife Matters Employee Assistance Program (EAP)
Call 1-800-386-7055 9am - 8pm, Mon - Fri (EST) or visit website: www.ibhworklife.com
user name: Matters Password: wlm70101
Emergency Access 24/7 - Family Fund Request for Assistance
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SUNY Cortland Employee Assistance Program (EAP)
The EAP Program offers a professional and confidential source of help for people who need assistance with personal problems or concerns.
Flexible Spending and Health Savings Accounts
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Flexible Spending Plan Overview
Want to save money on medical, dental, vision and hearing expenses? -
Health Savings Accounts
Find out about Health Savings Accounts and the money ASC will deposit for each employee -
Form 8889 Health Savings Accounts (HSAs)
Form 8889 Health Savings Accounts (HSAs) This is the form you will need to complete with your taxes this year. -
Flexible Spending Plan Form
Link to EBS Benefit Solutions Flex Plan forms -
Seneca Fall Savings Bank
HSA account information
General Employee Information
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Bargaining Unit Handbook
Bargaining Unit Handbook Summer 2011 -
Student Employee Handbook
Policies and rules governing student employees -
Respect in the Workplace
Powerpoint presentation on Respect in the Workplace
Health, Dental, Vision Insurance
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Blue Cross Prescription Claim Form
for services in 2011 - Blue Cross Contact Information
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EBS Benefit Solutions - Dental, Vision and Flex Spending
Link to forms for dental, vision, and flexible spending plan -
Medicare Enrollment
Online Medicare Enrollment. -
Blue Cross Claim form
Blue Cross Claim Form - Blue Cross Blue Shield
Internal Business Web Pages
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Accounting and Financial Forms and Policies
Access granted by password only -
Internal ASC Web Page
This page requires an ASC password to access internal information such as work orders and reports -
Promotions and Communcation Resources
Web page with links to various resources to produce high-quality signs, web pages, forms, email and other communcations
Keys and Prox Access
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Key Lending Form
This is only to be used for short term lending. This is NOT to be used when one employee is assuming duties of someone leaving employment.
Misc Benefits
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Summary of Benefits
A brief summary of benefits available to regular full time ASC Employees. -
Benefit Update 2011
Benefit Updates for 2011 Power Point presentation. -
Leave Time Power Point
Leave time power point presentation -
Summit Credit Union
New branch office in Neubig -
Social Security Benefits
Apply for Social Security Benefits. - Cornell Federal Credit Union
Misc Forms
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Change address or name form
Change your information on file with the ASC payroll and HR office -
Disability Form
Disability Form - Equipment Borrowing Form
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Exit Interview for former employees
We want to hear from you! -
Travel Reimbursement Form
Excel spreadsheet form for advances or expenses
On the Job and Personal Safety
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PC break reminder
Download software to remind you to take micro breaks from your PC. Prevent strain on eyes and body when using a PC - Chemical Hazard Safety Policy
- Blood Borne Pathogen Clean Up Policy
- Personal Injury or Hazard Exposure Policy
- Lock Out Tag Out Policy
- Safe Fork Lift Usage Policy
- Neck strech at work
- Hand stretch
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Proper Work Station Set up
Power point slides from a presentation about properly setting up a chair, computer, and keyboard placement. -
Setting up a safe Workstation
Watch an online video. 10 second commercial and then a 3 minute online video. - Safety Handbook
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ASC Common Workplace Hazards
Understand common workplace hazards and how to avoid injuries -
Back safety power point
Power Point presentation on how to lift safely. -
Avoiding sprains/strains and preventing workplace violence
Powerpoint presentation on safety topics
Payroll
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Payroll Calendar for 2013
Payroll Calendar for 2013 -
State Withholding Form
New York State Withholding Form IT- 2104 Form for 2011 (2012 form is not available yet as of 01/03/2012) -
W-4 Federal Withholding Form
W-4 Federal Withholding Form for 2012 -
Payroll Calendar for 2012
Payroll Calendar for 2012 -
Ipay statements online registration
Print screens and instructions to create an account and use Ipay statements. -
Ipay how to view your check
Print screens and instruction on how to login and view checks and W2s. - Direct Deposit Enrollment Form
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Payroll Deduction Authorization Form
Form to authorize parking permit. Other payroll deductions are no longer allowed, sorry for any inconvenience this may cause. -
Identification needed for employment
See PAGE 5 for a list of documents that must be shown to be eligible for employment. PHOTOCOPIES are not acceptable. Those under age 26 must also provide ID with a birth date or proof of age. - Family Fund Payroll Contribution Form
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Social Security Calculator
Social Security has a new online calculator that will provide immediate and personalized benefit estimates to help people plan for their retirement.
Pension
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***TIAA on campus appointments
Our TIAA-CREF representative, Alicia Skaly, will be on campus offering individual counseling sessions:
All sessions will be in Miller 409 9a - 4p unless stated otherwise:
Wednesday, January 11, 2012, Miller Room 335
Wednesday, January 25, 2012
Wednesday, February 8, 2012, Miller Room 335
Wednesday, February 15, 2012
To make a reservation, please call 1-866-843-5640.
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Pension Form Voluntary
For New Employees and those with less than 1 year of service. This form allows employees to start Voluntary pension contributions taken out of their paycheck. -
TIAA CREF
Find investment information, log on to see your account information, calculate savings need to retire ENTER PLAN # 346958 -
Pension Form Mandatory
For employees with 1 or more years of service. This form is for the Mandatory deduction (to get the ASC Contribution) and any additional voluntary deductions. -
Credit for Qualified Retirement Savings Contributions
Form 8880 -
Pension Form Cancellation
Cancel voluntary and / or mandatory deductions -
Pension Finanical Education Webcasts
Watch slide and video presentations on making the right decision for saving for retirement. Starting out 10 years from retirement
Relocation to the Cortland Area Attractions
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Epicurean Excellence
A scenic 20 minute drive from Cortland, Ithaca NY was recently named as one of America's top 5 "Foodie Towns" by Bon Appetit magazine. Want to do "Foodie" at home? This is the place to do it. - Greek Peak
- Cortland County Chamber of Commerce
- Cortland County Parks & Recreation
- Finger Lakes Wine Country
- Finger Lakes Area
Training
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Employee Training
Looking for additional training? Check these sources!
Wellness
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BLUE 365
Discounts and articles on diets, fitness, medical services, hearing aids, eyeglasses, lasik surgery for Blue Cross Subscribers -
Step Up
Online tools to fitness and healthy weight ideas -
Health Coach
Excellus Health Coach Call 1-800-348-9786 • Anxiety disorders • Back pain • Gastroesophageal • Headaches • Knee and joint pain • Osteoporosis• Weight management(diet and nutrition) • Women’s health issues .Asthma . Diabetes .Heart disease -
Blue Cross Quit for Life
Get the coaching and supplies to quit smoking. For those with Blue Cross Health Insurance Only. - Stop Smoking Video
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Basic core muscle strengthening exercises
Follow this easy at-home work out to strengthen back, abs, arms. and legs. -
Office stretch
Stretching at your office -
Office stretch 2
more stretches to do during the day -
Relaxation 2
Deal with stress - video relaxation -
Relaxation
deal with mid-day stress -
Relaxation 3
video to reduce stress mid-day - Stop Smoking NY Quit Line