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EVENT PLANNING TIPS

How do I arrange for Audio & Visual equipment?

SUNY Cortland staff and students can reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at (607) 753-2321 press 1 for the department secretary.

Corey Union & Brown Auditorium, Old Main: Fill out the Audio Visual Requests section of The College Facilities Request Form.  Contact Campus Activities at (607) 753-2321 one week prior to your event to confirm your equipment reservation.
All Other Buildings on Campus: Fill out the Audio Visual Requests section of The College Facilities Request Form.  Contact Classroom Media Services at (607) 753-4799 to reserve your equipment. One week prior to your event call to confirm your equipment reservation.

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What are the campus fund raising policies for all groups?

Please refer to chapter 481 of the College Handbook

CHAPTER 481: Fundraising Policy Regarding Campus-Related Organizations

 

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What are the College policies regarding off-campus groups using campus facilities?

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What do I do to arrange for tables, chairs, etc.?

SUNY Cortland staff and students can reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at (607) 753-2321 press 1 for the department secretary.

In the Special Services/Arrangements section of the College Facilities Request Form indicate the following information:

  • the number of chairs, tables, coat racks, and waste basket needed
  • if you need a piano, blackboard, podium with sound, risers, and any other items

On the College Facilities Request Form draw a diagram of your room set-up. Call the supervising janitor in charge of setting up your room to confirm your room arrangement. On the day or your event, show-up early to check your room set-up.

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Who do I call for flowers?

Flowers

The décor of your venue is important to the overall feel to your conference or meeting. If it's flowers you require, contact Jason at The Cortland Flower Shop (607) 756-7569 or Sarah White at WildFlowers (607) 844-3597.


Decor

For other décor needs such as wall hangings, open flame candles, music and religious displays please contact Campus Activities at (607) 753-5574 and refer to the College Hand book:
 
440.08 DECORATIONS
Scotch tape, masking tape, thumbtacks, and staples are not permitted to be
adhered to walls and/or windows in any campus facility. All decorations must be
of fireproof materials. Exits must be kept cleared and fire prevention regulations
followed.
A. All publicity, posters, displays, public announcements, etc. must be approved
by the director of Corey Union and conferences. Unauthorized posters will be
removed.
B. All advertisements by commercial businesses or through commercial
businesses must fall within the guidelines of the College’s advertising policy
(Section 481.05).
C. Campus organizations may not advertise social events that indicate drinks
are free, sold at reduced prices, or otherwise appear to encourage unlimited or
excessive drinking.

 

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Who do I call if there is an emergency?

Call University Police 

From a campus phone dial 2111.
From a cell phone dial (607) 753-2111

EMERGENCY CONTACT BUILDING ADMINISTATORS
Building Administrator Extension
Academic/Operations Buildings
Main Street SUNY Cortland (607) 753-4270
Bowers Hall (607) 753-2410
Brauer Education Center (607) 753-5487
Brockway Hall (607) 753-2518
Chemical Management (607) 753-2981
Corey Union (607) 753-2321
Cornish/Education/Van Hoesen (607) 753-2706
Dowd Fine Arts Center (607) 753-4190
Heating Plant (607) 753-2121
Hoxie Gorge (607) 753-2709
Lusk Field House (607) 753-4229
McDonald Building (607) 753-5037
Memorial Library (607) 753-2221
Miller Building (607) 753-4711
Moffett Building (607) 753-4225
Neubig Hall (607) 753-2301
Old Main (607) 753-4312
Outdoor Education Center (607) 753-4784
Park Center (607) 753-4229
Service Group/Commissary (607) 753-2101
Sperry Center (607) 753-5793
Stadium Complex (607) 753-4229
Studio West (607) 753-2214
Winchell Hall (607) 753-2501
Residence Halls
Alger Hall (607) 753-4156
Bishop Hall (607) 753-4157
Cheney Hall (607) 753-4150
Clark Hall (607) 753-4153
DeGroat Hall (607) 753-4151
Fitzgerald Hall (607) 753-4152
Glass Tower (607) 753-4165
Hayes Hall (607) 753-4155
Hendrick Hall (607) 753-4160
Higgins Hall (607) 753-4159
Randall Hall (607) 753-4154
Shea Hall (607) 753-4158
Smith and Casey Tower (607) 753-4161
West Campus Apartments (607) 753-4164
Whitaker Hall (607) 753-4163

 

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Who do I call to order food for either pick-up or delivery?

 

Full Set-up & Delivery

ASC Catering is dedicated to creating the perfect menu and style for your event.  To create your exquisite menu, and fashion your matching linens and place settings please contact ASC Catering at (607) 753-4626.

Pick-up Service

Taste to Go is easy to order, easy to enjoy and easy on your budget!
We package Taste to Go orders so that you can easily pick them up and transport them to your event Monday-Friday 8:00 am-4:00 pm.

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Who do I call to reserve a room on campus, to reserve the Alumni House or to reserve the Beard Building?

SUNY Cortland staff and students can to reserve a room through the My Red Dragon room reservation system. All other customers call Campus Activities at (607) 753-2321 press 1 for the department secretary.

Prior to ordering catering services,  call the person who schedules the room to confirm it is available (see the list below). Fill out the College Facilities Request Form and send it to scheduling person.  Make sure you get a signed confirmation back. 

Park Alumni House
Lynne Parks ’68 SUNY Cortland Alumni House
29 Tompkins St., Cortland, NY
The house can accommodate up to 175 for a mingling reception. A fee may apply for use.
Alumni Association Board of Directors’ Solarium accommodates 30-40, Jean M. Dunlavey ’64 Pub accommodates 35-50, Living Room accommodates 15, The Goodale Library accommodates 6, Nu Sigma Chi Class of ’68 Dining Room accommodates 12-25
(607) 753-1561
 
Brockway Hall Jacobus Lounge
accommodates 8-120
(607) 753-2321
 
Corey Union
Exhibition Lounge accommodates 150, Fireplace Lounge accommodates 75, Function Room accommodates 500-720 Rooms 204-208 accommodate 50, Room 209 accommodates 25, Rooms 301-303 accommodate 30, Rooms 305-306 accommodate 25
(607) 753-2321
 
Park Center Hall of Fame Room
accommodates 50-130
(607) 753-4229
Stadium Complex
(607) 753-4229

 

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Who do I contact to rent a tent?

ASC Catering Office (607) 753-4626
Gary Michales (607) 753-7174
Hillside Tent Rentals (607) 749-8839

 

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Where can I get a College Facilities Request Form?

If off-campus contact Campus Activities at (607) 753-2321.  Corey Union, Room 406

 

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Who do I call to arrange for visitor parking?

Contact the University Police Department.  Instructions

 

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Who do I call to arrange to have music played?

Contact/ Website

Philly C’s DJ Service (607) 745-3078

wedj.com

 

  

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What kind of equipment can I reserve?

Available Rentable Electronics

 
Audio
Cassette Player
CD Player
Microphone
Podium with Sound
Sound System
 
Graphics Display
Computer
Easel
Podium
PowerPoint Projector
Risers
Screens
 
Video
DVD Player
Large Screen TV
Movie Projector
Opaque Projector
Overhead Projector
Slide Projector
TV
VCR
Extension Cords

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Where are the designated smoking areas on-campus

The State University of New York College at Cortland is a tobacco-free campus. Use of tobacco products  is strictly prohibited in all campus buildings including the Outdoor Education Center at Raquette Lake, on the grounds, and in all motorized fleet vehicles.

 

 

 

 

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Should I notify the President's office, UPD, Registrar's Office, or the Publications Office about my event?

If this is an academic event, contact the Registrar's office at (607) 753-4702.

 

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